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Is an electronic signature on a PDF legally valid?
Simple electronic signatures are commonly used for proposals, quotes and approvals, but validity depends on the document and the jurisdiction. The Docmend Chrome extension’s simple electronic signature includes the signer’s name, the date and a signing certificate. For contracts that need a certified or qualified signature, use a dedicated signing service or ask a lawyer.
This level of signature is commonly used for proposals, quotes and approvals. Services built for contracts add identity checks, detailed audit trails and legal compliance features. See also how to get a Google Doc signed, signing a PDF without an account and how to get someone to sign a document online for free.
How to choose and send
- Check what the document needs. For contracts that need a certified or qualified signature, use a dedicated signing service or ask a lawyer.
- For proposals, quotes and approvals, add Docmend to Chrome from the Chrome Web Store. It is free and needs no account.
- Upload a PDF from your computer or open one from a link, or open a Google Doc and choose Send for signature (Docmend turns the Doc into a PDF).
- Tap the page where your client should sign. You can also add name and date boxes. Then enter your client’s email, or copy the signing link and send it yourself.
- Your client opens the link, draws or types a signature, and clicks Finish. The signed PDF is emailed to you and to your client, with a signing certificate as the last page.
Common questions
Is an electronic signature on a PDF legally valid?
Simple electronic signatures are commonly used for proposals, quotes and approvals, but validity depends on the document and the jurisdiction. The Docmend Chrome extension’s simple electronic signature includes the signer’s name, the date and a signing certificate. For contracts that need a certified or qualified signature, use a dedicated signing service or ask a lawyer.
What does a Docmend signature include?
Docmend adds a simple electronic signature: the signer’s drawn or typed signature, their name, the date, and a certificate recording when the document was opened and signed.
When should I use a dedicated signing service?
Services built for contracts add identity checks, detailed audit trails and legal compliance features. For agreements where those matter, such as employment contracts or regulated documents, a dedicated service is the right tool.
How do I get the signed copy back?
It is emailed to you as soon as your client clicks Finish, and it also appears in Docmend under Send for signature with a download button. See how both sides get the signed PDF.